eCMID Update – Fees from 18 June, privacy policy and more

Published 21 May 2018

Following is an important update on forthcoming changes to the eCMID system and software:

eCMID Upload Fees

From 18 June 2018, upload fees are being introduced for submission of inspection reports to the eCMID database.  Further details are now available on how this is being implemented, which also addresses some of the feedback from system users to the earlier announcement:

To date, IMCA has funded the entire system from its members’ subscription fees, which has delayed and/or limited the improvements we can make.   While new fees are never welcome, these are required to provide stable funding for the system and to enable improvements that the industry has been asking for, such as availability on non-Windows platforms, image libraries, file attachments and more – all of which can now be considered for future work.  By ensuring a robust and effective system is in place, this should provide significant value for vessel operators and their clients, far in excess of these relatively modest upload fees.

Privacy Policy and GDPR

An updated privacy policy has been published at  This describes the data we collect, how we use it, your rights and our responsibilities.  Specific changes to the system operation are noted below but, in general, this is merely formalising existing good practice.

Please take a few moments to review the policy and let us know if you have any questions or concerns.  The basis for processing your personal data (name and business-related contact details) is legitimate interests associated with your company’s use of the eCMID system.  Specifically with regard to eCMID, your data may be used as follows (extract from the above policy):

eCMID vessel inspection system – IMCA maintains an electronic database for the inspection of vessels.  Companies can register and provide such limited personal data as is necessary for contacting them with regard to use of the system, such as notifying when reports are available for review or a request for data access has been made.  An identifier for qualified vessel inspectors is also recorded.  This data is generally held for two years after a user account becomes inactive, except where it forms part of a vessel inspection record and is therefore retained for legitimate verification purposes.

There are two related changes to the eCMID system:

For all enquiries and support needs, please contact the eCMID Helpdesk.

The above message was sent to eCMID system users by email on 21 May 2018.