Privacy Notice

Data collection and processing is undertaken in accordance with the IMCA privacy policy, which sets out your rights and our responsibilities, available at

This privacy notice covers both this ‘eCMID Information’ website and the eCMID Database website. 

Data provided here is used for the following purpose(s):

  • eCMID vessel inspection system – IMCA maintains an electronic database for the inspection of vessels. Companies can register and provide such limited personal data as is necessary for contacting them with regard to use of the system, such as notifying when reports are available for review or a request for data access has been made.
    Accreditation details for vessel inspectors are also recorded and their inspection history may be shared with the Marine Surveying Academy – the accrediting body. This data is generally held for two years after a user account becomes inactive, except where it forms part of a vessel inspection record and is therefore retained for legitimate verification purposes.

Data we collect

We do not collect personally identifiable details about you unless you choose to submit them via the registration or new user process. Where we do this, we collect the information we need for that process and only use it for that purpose. Where a company administrator adds another person’s details to the system, notification of this is emailed to the new user, including an explanation of our privacy policy.

We use Google Analytics to look at how our website is used, based on aggregated visitor data.  This analysis does not identify individual users, but lets us see trends such as popular content, visitor countries, browsers/devices used, etc. We can then use this data to help improve the website.

Payment Data

IMCA does not collect credit card details and where they are submitted, they are deleted from IT systems (or physically destroyed, as appropriate). For your security, all card payments are collected via PayPal or WorldPay using their secure servers. Card details are provided directly to those services and not made available to IMCA – we receive data relevant to the purchase being made, but not card details or other card data that, if intercepted, could pose a security risk to you.

Use of cookies

Our web site uses a technology known as cookies to store small amounts of data on our visitors’ computers or devices. Cookies are small pieces of text data that can be placed on a visitor’s computer, normally to provide enhanced functionality and/or improved relevancy of information.

First party cookies (our website creates these):

imcacmid_usr_loggedin_live – The eCMID database website uses this cookie to store an encrypted copy of the email address used to log in, so as to remember you for your next visit.  This cookie will expire after one year.

Cookie notice – If you wish to dismiss the notice about cookies on this information site, a separate cookie will be placed on your computer for the sole purpose of hiding the notice on future visits.  This cookie will expire in 365 days, or when this privacy policy changes, whichever is sooner.

Third party cookies (may be added by a service provider we use, subject to your browser settings):

Google Analytics:

Cookie NameDefault ExpiryDescription
__utma2 years from set/updateUsed to distinguish users and sessions. The cookie is created when the JavaScript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to Google Analytics.
__utmt10 minutesUsed to throttle request rate.
__utmb30 mins from set/updateUsed to determine new sessions/visits. The cookie is created when the JavaScript library executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to Google Analytics.
__utmcEnd of browser sessionNot used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the __utmb cookie to determine whether the user was in a new session/visit.
__utmz6 months from set/updateStores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library executes and is updated every time data is sent to Google Analytics.
__utmv2 years from set/updateUsed to store visitor-level custom variable data. This cookie is created when a developer uses the _setCustomVar method with a visitor level custom variable. This cookie was also used for the deprecated _setVar method. The cookie is updated every time data is sent to Google Analytics.